The Baton Rouge Area Chamber (BRAC) is a non-profit, investor-driven organization that leads economic development in the nine-parish Baton Rouge Area. Today, BRAC investors include more than 1,500 businesses, civic organizations, education institutions, and individuals. In this capacity, BRAC serves as the voice of the business community.

Executive Assistant and Database Manager

Supporting BRAC’s Core Strategies
As Executive Assistant to the CEO and our CRM database manager, this position supports the leadership of the organization and carries out the core strategies of the Think Bigger campaign, BRAC’s five-year strategic plan. BRAC’s goal is to perform at the highest level as a professional, nationally competitive regional economic development program for the nine-parish Baton Rouge Area.

Job Description

The Executive Assistant and Database Manager provides executive support for all the activities of the CEO, as well as the Board of Directors of BRAC. Additionally, this role will serve as BRAC’s database manager for its primary CRM system.  These responsibilities include:

  • Managing the calendar, schedule, and setting of appointments and meetings for the President and CEO
  • Supporting inbound and outbound communications for the CEO, both internally and externally
  • Managing interactions and meeting preparations for the BRAC Board of Directors, including preparation of Board materials, coordinating of meeting logistics of the Board and its Executive Committee, completing and maintaining accurate minutes of these meetings, and monitoring attendance records
  • Managing his/her responsibilities and communications in a prioritized manner to most effectively support the needs of the President and CEO
  • Filtering inquiries to the CEO’s office appropriately to the staff within BRAC or to its external partners, investors, or Board members
  • Continuous improvement of one’s services as Executive Assistant through professional development
  • Taking the lead in using the Weblink database, BRAC’s Customer Relationship Management (CRM) system, across the organization, and seeking best practices to support the organization’s use of the CRM system
  • Entering billing information for new investors and making changes to billing set up in coordination with the account department
  • Tracking activity in Weblink to ensure consistency and accuracy for committees

The Executive Assistant and Database Manager reports to the Chief of Staff of the Baton Rouge Area Chamber.

To perform the job successfully, an individual should demonstrate the following competencies and skills:

Minimum Qualifications

  • Education and/or Experience –  Bachelor’s degree (B. A.) from a four-year college or university; 2+ years of professional work experience in relevant field
  • Customer Service – Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments
  • Communication – Knows how to manage information effectively and communicate clearly and succinctly. Speaks clearly and persuasively; Listens and gets clarification; Participates professionally in high-level meetings with executives and public officials; Has ability to write reports, editorials, and correspondence
  • Professionalism – Approaches others in a tactful manner; Does not engage in interpersonal trivialities; Treats others with respect and consideration regardless of their status or position; Engages with good humor; Is consistently at work and on time; Exhibits flexibility toward after-hours duties such as meetings or events
  • Computer Skills – To perform this job successfully, an individual should have knowledge of Microsoft Office applications including Outlook, Excel, Word, and PowerPoint; and be comfortable overseeing communications; experience managing a database is desired

Salary is competitive based on experience and skills.

To Apply

Resumes will be accepted only via email at jobresponses@hrsolutions.net with the subject line Executive Assistant to the CEO. Any questions should be directed to this address. Please do not contact office by phone or in person.

Director of Events

Supporting BRAC’s Core Strategies

As Director of Events, this position supports leads on all BRAC events and carries out the core strategies of the Think Bigger campaign, BRAC’s five-year strategic plan. BRAC’s goal is to perform at the highest level as a professional, nationally competitive regional economic development program for the nine-parish Baton Rouge Area.

Job Description

The director of events is responsible for the development and execution of several different types of events that support BRAC’s strategies and work across a wide array of customer segments and stakeholders. Major functions include:

  • Research and schedule appropriate dates for events
  • Develop innovative event themes that serve event objectives and attract the appropriate target audience
  • Manage overall event design (e.g., layout/flow, lighting, décor, menu, entertainment, signage) and execution for a diverse set of events and programs
  • Develop event budgets and manage income and expenses
  • Assist with sponsorship sales, when appropriate
  • Set up event registration in BRAC’s investor software
  • Lead on development of collateral for event promotion and overall promotion’s schedule, in close coordination with SVP of Marketing and Art Director
  • Work with the investor development department to develop sponsorship opportunities
  • Select vendors and manage their roles and budgets
  • Negotiate contracts with vendors to insure the best terms for BRAC
  • Lead planning committees that include investors and other community volunteers for larger events
  • Coordinate staffing needs for event execution including recruiting staff volunteers and assigning duties
  • Review invoices for accuracy and process for payment
  • Act as staff liaison for events involving outside organizations
  • Survey event participants following events and use feedback to continuously improve events based on attendee needs
  • Update staff on upcoming events’ efforts
  • Serve as internal support for various departments’ event-related activities (i.e., administration, business development, competitiveness, government affairs, and marketing)
  • The director of events reports to the senior vice president of marketing.

The Person

The successful candidate will demonstrate excellent written and verbal communication skills, strong interpersonal skills, broad project management experience, extensive familiarity with event development and execution, strong creative skills, well-developed time-management skills, and the ability to seek innovative solutions and take initiative to achieve goals. A bachelor’s degree is required; an MBA or MPA is preferred. A minimum of five years experience in event planning and/or similar positions is required. Minimal travel will be required. Additionally, a strong command of Microsoft Office products (Word, Excel, Outlook, and PowerPoint) is required.

Resumes will be accepted only via email at jobresponses@hrsolutions.net with the subject line Director of Events. Any questions should be directed to this address. Please do not contact office by phone or in person.

To Apply

Resumes will be accepted only via email at jobresponses@hrsolutions.net with the subject line Executive Assistant to the CEO. Any questions should be directed to this address. Please do not contact office by phone or in person.